Activities Coordinator

A treasured Austin landmark reimagined by internationally known designer Ken Fulk, Commodore Perry Estate will be a modern interpretation of a residential estate from yesteryear, where guests are invited to sit back, celebrate and be inspired with thoughtful conversation. The Estate will bring a new level of contemporary glamour and whimsical soul to the city in the form of a full service Hotel, private Mansion, Lutie's Restaurant, an over-sized outdoor pool, and exquisite outdoor and indoor event space. As a team member at Commodore Perry Estate, you will enjoy a sense of family like no other. We offer competitive compensation and benefits in a historical and fun working environment, where individuality is celebrated and dreaming big is encouraged.

Join the Experiences team as a full-time Activities Coordinator and become one of the authors of our story. The Activities Coordinator is responsible for setup, execution and follow-through of various complementary and paid guest experiences at Commodore Perry Estate. They are someone who is organized and efficient while having the ability to speak and work with guests to ensure they have a memorable experience. The Activities Coordinator will play a key role in operations and be cross-trained to assist in every department and aspect of the hotel. This is a wonderful opportunity for a curious and active person to join the exciting world of hospitality and experiences.

The Activities Coordinator role works on projects that range across culinary, design, wellness, adventure, art, fashion and music. This is a great opportunity for a hyper-organized, detail-oriented individual who is curious and passionate about any of these fields and how they impact the guest experience. The Area Director of Experiences will coach the coordinator to hone their project management skills and to develop a keen eye and strategic, critical approach as it relates to experiences and touchpoints that drive the property’s brand pillars and positioning.

Responsibilities:

• Help plan special events, weekly activities, classes and programs that allow guests ,and members, to create lasting memories around art, culture, music, fashion and much more . . .
• Set up one-off experiences on property on an as-needed basis (ex. Easter egg hunt)
• Manage and finalize SOPs for all existing and new experiences; including trial set ups and photo documentation to maximize their effectiveness as a key experience training and execution tool
• Engage with guests, and members, in an effort to promote and sell activities
• Maintain cooperative relationships and open lines of communication with leaders of other departments throughout the hotel to ensure successful execution of programming and product offerings
• Coordinate OS&E purchases; liaise with appropriate departments to organize, store or set up on property
• Manage and submit invoices for all 3rd party vendors and partners
• Communicate with experience vendors and hosts as needed for smooth operations day to day
• Organize and maintain the activities storage areas and FF&E/OS&E
• Help execute creative design + touchpoint projects under the direction of Director of Experiences
• Coordinate design and printing of collateral
• Work with marketing team to fact check website + collateral to ensure experiences are up to date and promoted regularly and accurately
• Gather and organize metrics on experiences and programming: bookings, guest, and member, feedback, revenue all or only reoccurring
• Communicate with team members on upcoming experiences or events on a daily basis
• Manage internal programming calendar and spreadsheets used by Experiences and Marketing departments

• A willingness to follow procedure, complete tasks in a timely, accurate, and efficient manner, maintain proper attendance, and comply with company policies
• Adaptability, strong organization and time management skills
• A passion for visual excellence and consistency
• Clear and strong communication, working with all departments of the hotel
• Detail oriented with a desire to present all activities and gifts at the highest standard
• Independent worker who can be a leader and assistant to the experiences team
• Have a positive demeanor and a sense of adventure who regularly enjoys outdoor, wellness, culinary and design-related activities

Auberge Resorts Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit aubergeresorts.com to learn more about our Collection. Follow us on Instagram, TikTok, Linkedin, Facebook and Pinterest: @AubergeResorts and #AlwaysAuberge.

4100 Red River Holdings LLC is an Equal Opportunity Employer, M/F/D/V. 4100 Red River Holdings LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, 4100 Red River Holdings LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.