Purchasing Administrative Assistant

Locations: Niseko 

Contract term: Full Time / Annual

Period: May 1, 2024- April 30, 2025 

Work hours: Average of 20 - 36 hours per week

Job Summary:

Main duties include office support in product purchasing, data entry of products, management of invoices and delivery slips, and answering e-mails and phone calls with business partners.

ks. 

Key responsibilities and duties:

Purchase:

• Building good relationships with suppliers.
• Managing purchase orders for goods, ensuring accuracy, and tracking delivery schedules.
• Providing assistance to buyers and merchandise accounts manager.
• Entering product information into the systems.
• Finding and checking out potential suppliers.
• Handling any product defects or issues that arise
• Preparing required reports and attending meetings to assist with minute-taking
• Responding to vendor inquiries via email and phone

Account:

• Entering and assisting with the entry of delivery slips and invoices into the accounting system
• Filing and organising delivery slips, invoices, and other related documents
• Ensuring all accounts payable are entered by the deadline
• Facilitating communication with the accounting team regarding any issues or questions

General support:

• Translation or interpretation from English to Japanese as required
• Order and manage store fixtures, furniture, office supplies, and other necessary equipment
• Managing incoming calls, directing them to the relevant individuals, and taking messages as needed.
• Organizing business trips to trade shows and events, including managing schedules and handling travel expenses

Requirements: Intermediate or higher level of Excel (Pivot, Vlookup, Sum), Native level of Japanese, Conversational level of English

Welcomed: Experience in office work, knowledge of ski and snowboard products, Ability to actively pursue self-improvement and ongoing professional growth.

What you’ll need to succeed

To be successful as a Retail Administrative Assistant you must be able to work with minimal supervision and have excellent communication skills. A basic understanding in the industry of ski/snowboard products, general knowledge of ski/snowboard equipment, and experience in working in a retail store is  also necessary. You will need to demonstrate strong proficiency in both English and Japanese language in areas such as speaking, reading, writing, and listening. Strong computer skills especially in Microsoft Office Suite, Google Business applications, as well as Xero, is also expected.

The Perks and Benefits 

As a Rhythm employee, you will be shown the same hospitality that we give our customers. We love to look after our crew and these are just a few additional benefits you will enjoy working with us: 

• The opportunity to live work and play in one of the world's snowiest ski resorts by winter, and a green outdoor haven by summer. 
• Work for one of the best companies in the industry who know what it means to have fun and truly love what we do.
• Competitive pay rates, an employee bonus program, and a subsidized lift pass in the winter.
• A variety of shift patterns to get you out exploring.
• Subsidized staff accommodation and housing assistance. 
• Team social activities, staff parties and events, team ride days, resort trips, department dinners, and much more.
• Access to other great benefits such as the Rhythm Wellness program, free ski, snowboard and bike demo, epic store discounts for you and your friends and family.
• Wellness initiatives include access to fruit, vitamins, yoga classes, and an employee assistance program (EAP) for your mental well-being. 

We put the "play" in workplace. Sure, we work hard, but we believe in celebrating our achievements together in epic style. Don't just take our word for it – ask any Rhythm alumni! They'll tell you this isn't just a benefits package, it's an unforgettable experience fueled by our vibrant and fun company culture.

Ready to join?

If you have the skills, the flair, and the stoke (enthusiasm) to share, we want to hear from you! Your passion for adventure and alignment with our core values could be the perfect fit for an unforgettable experience.

If you have any specific questions or require further clarification, please don't hesitate to reach out.